Executive Assistant

Responsibilities:

• Administrative and Executive Support: Support the Management in the day-to-day management of the leadership team and office operations. Serve as the Shareholder and CEO primary point of contact, managing schedules, communications and administrative tasks.
• Project Coordination: Support and manage various strategic initiatives and special projects from conception through implementation. Ensure projects are completed on time, within scope, and within budget.
• Research and Material Preparation: Conduct research and gather information to support decision-making processes. Prepare and present detailed reports, data, and materials on various company-related topics.
• Operational Efficiency: Help facilitate and streamline operational procedures to enhance efficiency and effectiveness within the organization.
• Stakeholder Relations: Build and maintain strong relationships with internal and external stakeholders to support the CEO’s initiatives and organizational goals.

Success Criteria - First 90 Days

• Operational Integration: Gain a thorough understanding of company operations, culture, and key stakeholder relationships.
• Executive Support: Efficiently manage executive schedules, communications, and administrative tasks, ensuring seamless daily operations for the CEO and leadership team.
• Project Initiation: Begin coordinating and supporting various strategic initiatives and special projects, ensuring they are on track for timely completion.
• Research and Material Preparation: Provide comprehensive reports and data to support decision-making processes, demonstrating accuracy and attention to detail.

Success Criteria - First 180 Days

• Project Execution: Successfully manage and complete initial strategic initiatives and special projects, delivering measurable outcomes aligned with the company’s goals.
• Operational Efficiency: Implement and streamline operational procedures, contributing to enhanced efficiency and effectiveness within the organization.
• Stakeholder Relations: Build and maintain strong relationships with internal and external stakeholders, effectively supporting the CEO’s initiatives and organizational goals.
• Decision-making Impact: Consistently deliver high-quality research and materials that aid in informed decision-making and strategic planning.

Requirements

• Experience Supporting Executives: A minimum of 2+ years experience supporting C-Level executives, ideally in high-growth companies.
• Effective Communicator: Strong verbal and written communication skills, with the ability to convey information clearly and concisely. Fluent in both German and English.
• Attention to Detail: High attention to detail, ensuring accuracy in research, reports, schedules, and all tasks.
• Resilient and Flexible: Able to adapt to changing priorities and remain composed under pressure.
• Dependable and Trustworthy: High level of integrity and discretion in handling sensitive information. Reliable and consistent in providing quality support to senior management.
• Tech Savvy: Experience working with Google Workspace, Slack, and Notion.